Just living my best life

 

Well, I was going to do an inspirational, goodbye 2023 - hello 2024 blog post, but instead - enjoy being with those you love and in your circle of influence!

2024 will be a whole new experience - with joyful times and challenges.  The best is yet to come.

Roundtable: How can your organization improve productivity and staff inclusion? (Being open to ideas from staff)

 As a leader within your organization, you must encourage and enable ideas from your staff or team.  As your team collaborate and discuss projects or ways to improve the business, they raise ideas that you have not considered.

To be open to ideas from your staff or team, will require you to be respectful, listen, accept criticism, acknowledge others' input, and allow participation.  You will need to be humble and gracious towards your team and ensure they feel safe to express ideas and are aware that they will be acknowledged and heard.

Collaboration with your team can enable innovative ideas and concepts to be discussed, experimented, or implemented and draw everyone together to work at their best and edify each other along the journey.

Being open-minded to ideas brought forward by your team helps you learn and expand your knowledge base. You improve your skills and together the team can discover further opportunities to grow and expand. Your relationship with the team can become more respectful and you learn empathy.  It is worthwhile to build trust, affinity, and harmony among your teammates.  As their leader, you set the attitude and culture of the work environment.

So, this week, how can you be open to ideas from your staff or team?

The power of friendship - Karl Faase interviews Sheridan Voysey live

Who can you call at 2:00 am when everything has gone wrong?  I was observing Karl Faase from Olive Tree Media interviewing Sheridan Voysey about "The Power of Friendship".

A remarkably interesting conversation and far too short! However, from watching this interview, it is challenging to reflect on:

• busyness.
• valuing my friendships.
• being intentional about growing and deepening my friendships.
• Who are the people who find it hardest to build friendships?
• Friendships include boundaries and respect.
• Social media and how this has changed our relational interactions.
• Having healthy conversations that build our friendships. Healthy conversations also include the difficult discussions that occur.
• Have we lost the ability to handle conflict?

I encourage you to watch the interview and make your own observations.

For more information: www.friendshiplab.org   

Are we thankful or thankless?

 Are we thankful people? 

Many of us would automatically say, "Yes!"  But here is the challenge - when life is 'good', it is not difficult to be thankful.  However, when we are in the trials of everyday life, or a traumatic event, suddenly, being thankful is not so easy, and we can become thankless.

People do not like going through trials, however, often our character, disposition, and attitude are tested and refined through such experiences.

The definition of 'thankful' - happy or grateful because of something.

The definition of 'thankless' - unlikely to be appreciated.

How do we remain thankful instead of being thankless, in challenging times?  

Some ideas:

• Pray - prayer is powerful,
• step back and adjust expectations,
• celebrate tiny steps forward,
• choose to smile when you see a sunrise or sunset,
• hold onto joy (not happiness),
• cling to the Lord - call on Him, communicate with Him, sing to Him, worship Him,
• seek out grateful people and be around them,
• write down three things you are grateful for each day,
• read Scripture.

1 Corinthians 1:4-6 provides insight into where Paul expresses his gratitude and thankfulness for the Corinthian believers, who have been enriched by God’s grace and gifts in Christ. 

When we pray for people, regardless of their situation, 1 Corinthians 1:4-6 is a passage that you can include to show thankfulness to God for those in your life, especially our Christian brothers and sisters.

Thankfulness is a choice.  We can choose to be thankful or thankless. Regardless of the circumstances each of us might currently be undergoing, we still have a choice.

If we are to make a change, then being thankful regardless of circumstances, is a conscious decision.  I am not saying that what we go through is not real; it's often very painful and difficult.  However, the challenge for us is to check our attitudes and choose to not become offended or bitter.  If you are around a thankless person, there is bitterness and offense.   When you are around a person, who is undergoing trials, yet chooses to be thankful, you are refreshed and have joy, hope, and peace. 

The challenge today:   are you a thankful OR a thankless person?

How might you show you are thankful today?

How are you tracking in 2023?

At the beginning of a new year, many people make resolutions.  The reasons to make a resolution/s vary from changing careers to losing weight or becoming healthier.

Interestingly, reading the article from finder.com.au   I noted that having or increasing their families isn't a resolution.  Buying a home is not in the top five activities. However, eating more healthily and saving more money are at the top of the list.

So how are you tracking in 2023?

Our resolutions often are made to improve our physical or financial needs.  But what about our spiritual needs? 

'It takes wisdom to build a house and understanding to set it on a firm foundation; It takes knowledge to furnish its rooms with fine furniture and beautiful draperies. It’s better to be wise than strong; intelligence outranks muscle any day. Strategic planning is the key to warfare; to win, you need a lot of good counsel.' Proverbs 24:3-5 (The Message)

Proverbs 21:2 says, 'A person may think their own ways are right, but the Lord weighs the heart.'

we need:

• The Lord in our lives.  That is a personal relationship with our Saviour, Jesus Christ. Find out more here.
• Wisdom - we find this by reading and obeying Scripture.
• Allowing the Lord to direct us by the Holy Spirit.
• Living out our faith each day (not just the day you go to meet with fellow believers).

So often, we make resolutions to change something about ourselves or our situations. However, change starts within our hearts and minds, and flows out in our actions.

Do you want to change a habit? There needs to be an action, not just a thought.  To make a change, real change in our lives means being consistent and practicing. Becoming consistent and practicing can be uncomfortable, even challenging. 

Determine to make small, specific steps that build from nothing to something.  For example, you may want to read the whole Bible in one year, yet reading the long lists of names and laws becomes tedious.  You may choose to download an App and action a reading plan that has audio as well as a short devotional which takes 5-10 mins whilst you are having morning coffee to begin your day.

You may like to increase your savings so create a savings tracker, and an account where each week a small amount of money is deposited.  Being able to start an i-saver account in your online banking is so easy in today's world.  This is just one example for you to kick-start ideas.

As you reflect on where you began in January 2023 to now, make some notes and observations on your journey.  How will you adjust what you are doing to reach the resolution?

How are you tracking in your life, in your goals, and in your faith in 2023?

Value your Team

Many people make a team.  How you or management treat can determine whether the team is cohesive, excited, encouraging, and forward-thinking, or, in dissension, disheartening, reactionary, and critical.

So, how can you value your staff and/or volunteers? One simple step is simply saying 'Thank you'! But do not just say the words, follow up with action. You may choose to hold a monthly or bi-monthly morning tea, encouraging your team to engage with one another and build their working relationships and discuss the challenges and successes within their areas of volunteering or work.

Communication 

I cannot emphasize enough how important communication is to value your team, whether paid or volunteer.  Regular, open communication is vital to building an effective team that is cohesive, excited, and working well together.

Equip Your Team

Your team is unable to effectively engage in their roles if they are not equipped with resources and training.  In many industries, "toolbox talks" are held where opportunities to bring up concerns, training requirements, and provide professional development are concentrated on.

If there are courses, and/or professional development opportunities available, ensure your team is aware of them and how they can participate. 

Ensure when fresh staff or volunteers join your team, they are introduced to the whole team and welcomed.  

Reward Your Team

Be available to encourage and reward your team.  Something as simple as a morning tea or doing a team-building activity together.  Saying thank you, giving certificates, or an acknowledgment of outstanding contributions. 

Communication, equipping, and rewarding your team will encourage longevity, respect, cohesiveness, and unity. 

How can you value your team today?

How To

 As a 'seasoned adult', I've had many years of experience in areas of not-for-profit, as well as paid employment.

Having trained several incoming staff through a variety of various positions, I noted it can be difficult to pass on all information that the incoming staff member may require.

Trivial things such as where floral arrangements/wreaths are purchased, or what to remember at various times of the year may not be recorded in the job guidelines but are intrinsically part of the role.

That's where a "How To" document might be helpful.  In this document (which I refer to as a 'living document), you note small incidentals, timelines, and practical notes that can assist the incoming staff member as they learn about what is required, especially after you are no longer working in that area. Looking back, I now realize that such a document in my early years of working in both paid and N-F-P work, would have been invaluable.

This document can be continually changed and updated by those referring to it so that as functions, timelines, and things change in your role, there is an up-to-date place of reference. It is an intentional document and one you are continually updating.

Such a document might seem to be a waste of your time, however, once you are not in that role, it can assist the new person, especially if they cannot contact you. Such a document, alongside the PD and PG, can stimulate conversation and help with communication in the working environment.

One way you might like to begin your "How To" document is by going through your Position Description (PD)/Guidelines (PG) and making notes on the small points that are not listed in these documents.

In some roles, knowing the manager's coffee preference can help set a more positive start to the working day!

Small incidental points, which seem trivial, can help create a positive working environment, or cause dysfunction as people become frustrated because the previous staff member "knew", but the new member of the team does not.

How can you create a "How To" document today and into the future, for when you train someone in your role?

Who Am I?

 Recently, I posted on my social media pages a few thoughts about how often women are asked, "What do you do for a job?"

As I've reflected further on this issue, I am encouraged that as women, we have been given the ability by God to encourage, love, and nurture others, even under immense pressure and responsibility.

In a world that so often defines us by our accomplishments, looks, dress code, and what we own, we can forget that God created us. Scripture tells us, "For we are God’s handiwork, created in Christ Jesus to do good works, which God prepared in advance for us to do."  Ephesians 2:10

What am I? When considering this question - the first part of the answer is that I am a child of God, saved and forgiven, a believer in Jesus Christ.

Secondly, my job description now encompasses financial director, executive housekeeper, event planner and coordinator, diary manager, and secretarial administrator.

Reading the stories of Esther and Ruth reminds us that these women did not have easy choices to make.  They endured and participated in making a difference for their community, and family. Their stories are written down for us to be encouraged.

Read:  Ruth and Esther

My quote for 2023 is "To be successful at anything, you must simply be what most people aren't: Consistent" Anon

So, our question is not What Are You? Not what is your job?

Instead, ask yourself - Who Am I? Now that's an interesting question to ponder!

For further reading you might like to undertake - click here 

To read more about Who I am in Christ - click here

To view the social media post - click here

What to do post-meeting

So, you’ve just come out of the weekly/monthly/quarterly general meeting of your organization or not-for-profit. What is next?

Herein lies one big issue. Everyone in that meeting will either be required to undertake actions from the meeting, or you have just compiled a list of notes that are filed away, never to become exposed again.

During the meeting, actions should be assigned to people within the meeting. How can you assist, as the minute taker?

• As soon as possible post-meeting (within 24 hours), arrange concise notes, which clearly show WHO is responsible for an action. Ensure that any relevant points about each resolution are included
• In your notes, include the date, time, and location of the meeting, attendees (include apologies), topics discussed, and all decisions made. Ensure people understand clearly who is allocated to action which resolutions and action items.
• The minutes (or summary) should include the topic/s discussed, the resolution, a timeline, if necessary, what actions are to be undertaken, and who is assigned to complete.
• Ensure you have your draft minutes/summary typed up and approved within the timelines given to you so that distribution to key personnel is timely.
• If appropriate, provide a follow-up email/memo to each assigned person with a summary of the areas they have been assigned.  You may like to provide this in between meetings, as a way of improving communication, but also to encourage them. Often, good managers, will have completed the assigned tasks, or have them in progress, and a follow-up message can be edifying as they read and can say, yes, this is completed and ready for the next meeting.
• When preparing the next meeting agenda, you may choose to include a list from the previous meeting to check through what has been completed from the last meeting.

If there is anything I have learned over 30 years of writing minutes, it is communication is key to ensuring all actions/resolutions are followed up promptly.

What actions can you undertake to improve the timeliness of information reaching assigned personnel in your workplace?

How do you handle emails?

Have you ever opened your email inbox and then groaned as you read the volume of messages?  

One complaint many business operators, managers, and N-F-P volunteers make is about the numerous emails they receive. Life is busy without the endless stream of emails, often having nothing to do with the day-to-day running of the organization.

You ask for one downloaded report from a specific website, and suddenly you are inundated with emails from that company providing 'offers'. You volunteer and take on a position within a not-for-profit organization and again, you become overwhelmed with emails.

How do you manage the volume and work out what is necessary to respond to?

You may like to consider having sub-folders within your email inbox where you quickly look over emails and then assign them to the appropriate sub-folder in order of importance.

For example, you may choose to have an "Action Now" sub-folder, or several project folders. There are many ways to organize your inbox so that you are not overwhelmed.

• Quickly scan through your inbox.
• Place emails into sub-folders according to the importance of responding. What do you need to respond to today, and what can wait until tomorrow, or be actioned later?
• create a list (either paper or digital) if you find this helpful, to tick off or remind yourself.
• unsubscribe from digital newsletters, catalogs, campaigns, etc that you are no longer interested in.
• every now and then do a thorough clean out of your inbox. You may like to file important emails, but deleting out from your email system will assist in only keeping what is important.

You may choose to have an administrative staff work through your inbox and assign appropriate emails to managers, staff, or tasks.  Then you can focus on the key areas of your role without having the overwhelming volume of emails to work through.

Rest

Recently I read a devotional about the importance of sleep. You can read it here.

Reflecting on this devotional, about the importance of rest, brought a realization that whilst we need to ensure we work and meet our obligations and commitments unless we are well rested and refreshed, our ability to do all we've committed to will be comprised.

After so many years of running on almost empty, health and the ability to rest well becomes compromised. Once this occurs, it is difficult to maintain keeping up with commitments, resentment can occur, and work performance and health are impaired.

Psalm 3:5 says, "I lie down and sleep; I wake again because the Lord sustains me."

What are some ways we can ensure we are having adequate rest?

• Say No.  There are times when we need to say no. Without refreshment, we cannot fulfill the commitments made. So, review your commitments to helping others, and do a few well, instead of having resentment trying to do many. Be polite in declining requests and be prayerful about what you are to do and what you are not to do.
• Mark your diary by planning time out.  Block sections of your diary out, even on the occasional Saturday! Take this time to rest, to do something different with the family.  For example, you might like to visit a new attraction, or take a family drive, or have a picnic.
• Spend time reading the Bible and praying.  Exodus 33:14 tells us, The Lord replied, “My Presence will go with you, and I will give you rest.” Taking time out to be in the Lord's presence and resting in him helps us to (a) draw closer to the Lord and know him better, (b) not worry so much because we are assured in him, (c) we can be rested and refreshed in his presence.

Now if you are so tired that you have trouble staying awake, you're not going to be able to pray well or make good decisions. If you are running on empty trying to work, care for your family, ensure your home is tidy and meals are on the table, and try to meet commitments within the community, then some tough decisions might have to be made.  

I am not saying that we don't contribute, or that we expect others to do everything for us.  To be able to make balanced, wise decisions, engage with others, work well, and pray we need to ensure we are having refreshing rest so that we can accomplish all that needs to be achieved.

Trusting God in the Process

My current phone wallpaper reminds me to "trust God in the process".  

The Bible reference is Ecclesiastes 3:11, which tells us, "Yet God has made everything beautiful for its own time. He has planted eternity in the human heart, but people cannot see the whole scope of God’s work from beginning to end."

Ecclesiastes 3:11 NLT.

Life happens.  Change happens.  Unexpected moments happen.  To whom do we turn to? Who do we trust? People? Why? People hurt people, use people, and exploit situations to their benefit.

If you want to make a positive life change in you and your community (however you define community) then begin by understanding, we cannot know the beginning from the end.  We go one step at a time, having plans, which may change unexpectedly. Unlike God, we cannot see everything from beginning to end.   Life is an adventure; sometimes you scream, sing, and shout.  In all this, whether expected or not, we need to ask ourselves, what positive action can come out of this situation?

Trust God in the process, He won't fail you.

How do we communicate effectively?

How important is communication? The dictionary defines communication as “a process by which information is exchanged between individuals through a common system of symbols, signs, or behavior”, “a verbal or written message”, and “a technique for expressing ideas effectively”.

Communication is an essential skill, not only in your personal and community relationships but also in your workplace.  Do you stop and truly listen to those around you?  If you remain quiet and listen to what your colleagues and work friends talk about, it may surprise you that communication, or lack of it, is often referred to.

How can communication in the workplace improve?  If you are an employer, director, manager, supervisor, or team leader, make time in your diary to ensure you meet with your staff/team.  Don’t talk down to them, ask them questions about how they view the company/business/organization, ask them how they view communication between the different areas of the business.  You may choose to do this individually, in small teams, or as a whole group.  Note, however, that some people will not engage if they feel threatened.  If people in your organization are not engaging in the conversation, it may take some time to build a relationship where they feel they can speak without fear of losing their job.

We do not know what all our team members are going through outside of the workplace, sometimes managers and supervisors are unaware of what’s happening in the workplace. You need to be listening, aware, and taking note of your team and how they interact with you and each other.

The skill of communication doesn’t just apply to the workplace.  It applies to all areas of our life – family, friends, marriage, relationships, social interactions.  The ability to communicate well, not just hear noise, but listen with intention, and engage in meaningful conversation assists you in understanding your partner, children, and colleagues much better.

How do we communicate effectively?  Listen – don’t just hear what you want to hear, don’t just hear the ‘noise’ people make; really listen to what is being said. Lead by example – if you want to improve communication, then show how; read about how to improve and practice by action. Learn – accept criticism and correction. 

Be Intentional

What comes to mind when you hear the word ‘intentional’? 

Do you think, being purposeful, or taking a deliberate action that lines up with your beliefs, and values?

Many people have heard or read the verse from Proverbs 16:3, which states, “Commit to the Lord whatever you do, and he will establish your plans.”

One passage that has been important to me is from Philippians 4:6-7, which states, “Do not be anxious about anything, but in every situation, by prayer and petition, with thanksgiving, present your requests to God. And the peace of God, which transcends all understanding, will guard your hearts and your minds in Christ Jesus.”

If we are not intentional then we simply flounder, make sub-standard decisions that cause distress to those around us, and make a mark against our character.

Being intentional, as stated in the dictionary, says “done with intention or on purpose”.

So, what does this mean for you and me? Are we intentional? Does what we do matter?  I believe that being intentional is important.  We should be intentional in our faith, friendships, relationships, workplaces, and aspects such as communication, kindness, work ethic, and mental and physical health.

Each moment being positively intentional adds up to create an affirmative outcome.  Do you commit your time wisely in undertaking your work, whether paid or voluntary, to achieve a productive outcome that benefits the business or organization? Do you use and plan well with available resources (staff, volunteers, products, equipment) to achieve the best result possible?

If we seek to be intentional, then first commit to becoming:

·        Wise in our planning,

·        Communicate with clarity and encouragement,

·        Meet deadlines and reporting timelines,

·        Be accountable,

·        Be kind.